Recording Land Records

DEED RECORDING REQUIREMENTS
$24.00 – First Page
$3.00 -Per Each Additional Page

Send documents to:
LACLEDE COUNTY RECORDER OF DEEDS
200 NORTH ADAMS AVENUE
LEBANON MO 65536

A self addressed stamped envelope or a fee of $1.00 for postage and handling is required for the return of all documents.

DOCUMENT FORMATTING STANDARDS (EFFECTIVE JANUARY 1, 2002)

SIZE AND INK
– 8 1/2 x 11 paper White, light-colored, 20# paper without watermarks or Logos
– Printed in black or dark ink on one side only
– No continuous forms or permanent binding, but documents may be stapled for presentation
– Minimum 8-point type. (Note: Nonessential information within any margin is exempt from this requirement.)
– Signatures must be in black or dark ink to insure reproduction from record
– All signatures must have the name typed, stamped or printed underneath.

ATTACHMENTS
Attachments to a page may not be stapled or taped other than a securely attached bar-coded label or than as required by law.
(Note: Attachments does not refer to an Exhibit, but additions to a document page.)
 
MARGINS
– Top 3″ vertical space of the first page only of each document is designated for the Recorder’s certification.
– All the Recorder’s certificates will be placed in this area.
– All other margins on the first and subsequent pages will be a minimum of ¾”
– Nonessential information contained with the margins does not have to comply with the 8-point requirement, but it should be noted that the Recorder is not liable or responsible for insuring that nonessential information is archived. Examples: page numbers, form numbers, return addresses, etc.

FIRST PAGE DESIGNATIONS
– Every document (except plats and surveys) containing any of the following items shall have such information on the first page of the document below the 3″ margin:

1. Title of the document 
2. Date of the document
3. All grantor’s names
4. All grantor’s marital status
5. All grantee’s names
6. Grantee’s mailing address
7. Legal description
8. Reference book & page (if required)

DEED COVER SHEET FOR FIRST PAGE REQUIREMENTS

Land Records Cover Sheet – PDF Format
– If there is not sufficient room on the first page, the page reference within the document where the information is set out shall be stated on the first page.
– If one of the required fields begins on the first page and continues uninterrupted to subsequent pages that meets the first page requirement.

DESIGNATIONS:

1. Grantors and grantees must be designated in order to be indexed, There is no limit as to combinations or exclusions, but must include the words ‘grantor’ or ‘grantee’. Note: It is the filer’s or preparer’s responsibility to make the designations.
2. Statutory addresses must be designated, i.e. ‘Grantee’s Mailing Address’…
3. The address of the property shall not be accepted as a legal description.
4. Book and page references required on certain documents, i.e. release deeds, assignments, etc. must be designated.

COVER PAGES
– A cover page for the document is not required, but a filer may choose to present a cover page and it will recorded as the first page of the document.
– The cover page must have the top, 3″ margin and include first page designations.
– If a document is presented for re-recording, in addition to all other requirements, there must be a new first page or cover sheet with the top 3″ and the required first page designations.

EXEMPT DOCUMENTS FROM THE FORMATTING REQUIREMENTS

– Documents signed prior to January 1, 2002
– Military separation papers
– Documents executed outside the United States
– Certified copies of documents, including birth and death certificates
– Any document where one of the original parties is deceased or incapacitated
– Judgments or other documents formatted to meet court requirements
– Fixture Filings on the National Approved UCC Forms.

FEES
Standard – Documents that meet both the statutory requirements and formatting standards will have only the per page recording fee schedule applied.

Non-Standard – Documents that meet the statutory requirements, but do not meet the formatting standards will have the “per page” recording fee plus an additional $25.00 per document penalty applied.

PLAT RECORDING REQUIREMENTS

(subdivisions, outlots or condominiums) Chapters 59 and 445 RSMo.
Verification of paid property taxes (collector)
Verification of ownership of property (assessor)
Name of subdivision (no duplicate names within cities or towns; different phases okay)
Owners must sign (individuals or corporations); a general partner can sign for a partnership. Signatures required on all pages of plat.
Legal Description (Section, Township, Range, and direction, etc)
Signature must be properly acknowledged with appropriate seal (notary or corporate) (§445.030)
Approved by applicable Planning & Zoning Department (city or county) (§445.030)
18 inch x 24 inch original (Mylar)
Fee: (18 inch x 24 inch size) $44.00 first page and $25.00 for each page after. If oversized, add an additional page cost ($25.00).

SURVEY RECORDING REQUIREMENTS

(SUBDIVISIONS, OUTLOTS OR CONDOMINIUMS) CHAPTER 59 RSMO

1.    Name of person requesting survey
2.    Name and signature of surveyor with LS # and stamp
3.    Legal (tracts) section, township and range
4.   18 inch x 24 inch Mylar and 1 paper copies
Fee:   $24.00 for the first page, $5.00 for each additional page
If larger than 18×24 charge and additional $5.00